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Connect KoBoToolbox to Gmail in two minutes.

Real-time triggers from KoBoToolbox, ready-made actions in Gmail. Filter, transform, and route without writing a line of code.

Connect KoBoToolbox and GmailSee reverse direction
Trigger app
KoBoToolbox as the trigger

Workflows fire when something happens in KoBoToolbox.

Action app
Gmail as the action

Workflows do something in Gmail, instantly.

See all 27 actions →
Both directions

Pick the way that fits your stack.

Pair pages are mirrored. Each direction gets its own dedicated page.

KoBoToolbox → Gmail

When something happens in KoBoToolbox, do it in Gmail.

1 KoBoToolbox triggers wired to 27 Gmail actions. Most-used pairing: KoBoToolbox Form Submitted → Add Labels to Message.

Gmail → KoBoToolbox

Or fire it the other way around.

1 Gmail triggers wired to 2 KoBoToolbox actions downstream.

See Gmail → KoBoToolbox →
Popular pairings

Common KoBoToolbox → Gmail workflows.

Pick a pairing to set it up in two minutes. Each one is a fully editable recipe.

Showing 4 of 27 combinations
When kobotoolbox form submitted in KoBoToolbox, add labels to message in Gmail.

Fires when a submission lands on the server (which may be hours/days after the field interview for offline-collected data via KoBoCollect). For humanitarian-data-collection workflows that need cloud-side processing of field submissions.

When kobotoolbox form submitted in KoBoToolbox, create draft in Gmail.

Fires when a submission lands on the server (which may be hours/days after the field interview for offline-collected data via KoBoCollect). For humanitarian-data-collection workflows that need cloud-side processing of field submissions.

When kobotoolbox form submitted in KoBoToolbox, create label in Gmail.

Fires when a submission lands on the server (which may be hours/days after the field interview for offline-collected data via KoBoCollect). For humanitarian-data-collection workflows that need cloud-side processing of field submissions.

When kobotoolbox form submitted in KoBoToolbox, delete draft in Gmail.

Fires when a submission lands on the server (which may be hours/days after the field interview for offline-collected data via KoBoCollect). For humanitarian-data-collection workflows that need cloud-side processing of field submissions.

How it works

Connect KoBoToolbox and Gmail in five steps.

No code, no glue, no half-day setup. Each step is one click.

  1. 1
    Connect
    Authorize KoBoToolbox and Gmail

    Open Tiny Command, authorize KoBoToolbox and Gmail once each. Both connections are available to every workflow on your account.

  2. 2
    Trigger
    Pick a KoBoToolbox trigger

    Drop the KoBoToolbox → KoBoToolbox Form Submitted trigger onto the canvas. Tiny Command auto-registers the webhook.

    POST /v1/webhooks/kobotoolbox.trigger-submission
  3. 3
    Transform
    Add a filter or AI step

    Optionally add a Filter node ("subject contains URGENT") or an AI step ("classify intent") between trigger and action.

  4. 4
    Action
    Add the Gmail action

    Drop the Gmail → Add Labels to Message action below it. Map fields from the KoBoToolbox payload into the Gmail inputs.

    google-gmail.add-labels
  5. 5
    Publish
    Publish and forget

    Hit Publish. Tiny Command runs it in production from second one. Watch the run-log fill up.

FAQ

Questions about KoBoToolbox + Gmail.

How long does it take to connect KoBoToolbox and Gmail on Tiny Command?
Under two minutes. Authorize KoBoToolbox and Gmail once each, drop the KoBoToolbox trigger and Gmail action onto a workflow canvas, map a couple of fields, and publish. No code, no glue.
Is the KoBoToolbox ↔ Gmail integration real-time?
Yes. Both KoBoToolbox and Gmail expose webhooks, so events from one fire workflows in the other within seconds rather than on a polling interval.
Can I filter or transform data between KoBoToolbox and Gmail?
Yes. Add a Filter node to only pass through matching events, a Switch node to branch by value, or an AI / Code node to transform payloads before they hit Gmail.
What KoBoToolbox events can trigger a Gmail workflow?
Any of the 1 KoBoToolbox triggers, including "KoBoToolbox Form Submitted". Each fires in real time when the matching event happens in KoBoToolbox.
Do I need a paid plan to use KoBoToolbox with Gmail?
No. There's a free tier that covers most KoBoToolbox+Gmail use cases without a credit card. Paid plans unlock higher run volumes and team features when you outgrow it.
What if I want Gmail → KoBoToolbox instead?
Build it the same way, in reverse. There's a dedicated /integrations/google-gmail/with/kobotoolbox page with the reverse-direction triggers and actions.
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Wire KoBoToolbox to Gmail in 2 minutes.

Free tier available. No credit card. No onboarding call.

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