TriggerCalendlyReal-timeUpdated June 2026

How do I trigger when someone books a Calendly meeting?

Short answer: Drop the "Calendly → New Meeting Booked" trigger on your workflow canvas, add filters if you want them, and publish. It fires within seconds of the event in Calendly, not on a polling schedule.

Use this trigger All 2 Calendly triggers

Anatomy

What this trigger looks like in a workflow.

Drop it on the canvas. Configure a couple of fields. Publish.

In the builder

Trigger

New Meeting Booked

When the matching event happens

new invitee creatednew inviteeon invitee createdwatch for invitee createdinvitee addedwhen invitee createdwhen someone schedules a meeting via calendly

What this trigger returns

for the curious

You don’t need to read this. Tiny Command auto-maps every field into the visual picker so downstream nodes can pull values by clicking. We show it here for power users who want to know what’s on the wire.

{
  "name": "John Doe",
  "email": "user@example.com",
  "start": "2026-04-15T14:00:00Z",
  "event_type": "30 Min Meeting"
}

Output shape

Fields available to downstream nodes.

Every field below can be referenced by name in any action or filter that comes after this trigger.

Field	Type	Example
name	string	"John Doe"
email	string	"user@example.com"
start	string	"2026-04-15T14:00:00Z"
event_type	string	"30 Min Meeting"

Pairs with

Drop these actions after New Meeting Booked.

Add Labels to Message

Gmail · Email

Add Reaction

Slack · Communication

Add Sheet Tab

Google Sheets · Spreadsheets & Databases

Create Company

HubSpot · CRM & Sales

FAQ

Questions about New Meeting Booked.

How does the New Meeting Booked trigger work in Calendly?

Fires when someone schedules a meeting via Calendly. The standard hook for piping booked meetings into your CRM, sending prep, or auto-routing to the right team.

Is the New Meeting Booked trigger real-time?

Yes. New Meeting Booked uses webhooks or push subscriptions, not polling. Your workflow fires within seconds of the event happening in Calendly.

What data does New Meeting Booked return?

The full event payload from Calendly. The output shape table on this page lists every field, its type, and an example value so you can map fields into downstream nodes.

Can I filter New Meeting Booked so only some events start a workflow?

Yes. Add a Filter node right after the trigger and match on any field, whether that's subject, sender, status, or anything else in the payload. Workflows only continue when the filter passes.

Do I need Calendly admin permissions to use New Meeting Booked?

For most Calendly accounts a standard user can authorize the trigger. Some Calendly plans require an admin to enable third-party webhooks. Check Calendly's docs if the trigger fails to register.